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Community Room

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Max Occupancy 50
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Policies Community Room Reservations

Features

  1. ADA Accessible
  2. Chairs
  3. Electric
  4. Internet
  5. Meeting Rooms
  6. Parking
  7. Restrooms
  8. Water

Community Room Use

  1. General Community Room Hours are 8 a.m. – 9 p.m.
  2. Community Room usage is limited to Miami Township residents or businesses. Proper proof of residency (driver’s license, utility bill, etc.) or business affiliation (business card, etc.) will be required at the time of application.
  3. Private company functions for the public are not permitted.
  4. Meetings planned by a company or individual to promote, advertise, or lead to the sale of a product or service are not permitted.
  5. No one under the age of 21 is permitted to reserve the Community Room.
  6. The Community Room occupancy is limited to a maximum of 50 people.
  7. Individual use of the Community Room can be approved at the sole discretion of the township administrator.
  8. Children’s parties are prohibited from using the Community Room.
  9. Use of the kitchen must be requested on the township application form at the time of application.
  10. An access card will be issued to the applicant on the provided form. This card must stay with the signatory of the form and may not be transferred to any other individuals or groups.

 

Community Room Fees and Liabilities

  1. The Community Room will require a non-refundable deposit to be provided when the application is completed for the use of the room.
    1. The fees, payable by CASH ONLY, for using the Community Room are as follows:
      1. Residents
        1. Event (8 a.m. – 4:30 p.m. weekdays) - $20 fee / event
        2. Event (after 5 p.m. and weekends) - $25 fee / event
        3. Businesses
          1. Event (8 a.m. – 4:30 p.m. weekdays) - $30 fee / event
          2. Event (after 4:30 p.m. and weekends) - $35 fee / event
  2. The Access Card may be picked up no more than five (5) days before the event.
    1. If the access card is returned to the township within one (1) week of the final event, a refund of $5.00 will be granted.
    2. If usage of the room is during normal township hours (8 a.m. and 4:30 p.m.), excluding holidays, no card will be issued.
  3. The fees for all events must be paid upfront and will not be returned if a resident/business cancels their event within two (2) weeks of the reservation.
  4. Refunds will be sent upon reservation cancellation more than (2) two weeks of the reservation, access card or park key return within the allotted time frame. Refunds will be processed from the Finance Department and mailed to the name and address on the Event Registration Form within 4-6 weeks.
  5. Groups shall forfeit any future use of the Community Room if they cause damage to or loss of township property, including access cards or the room is not left in the condition in which it was found.
  6. The township is not liable for injuries to people or damage to the property of organizations using the Community Room.

Events may be booked up to (6) six months in advance to ensure availability to all residents and businesses in Miami Township.


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